This TRAX Update [x] BC Public & Yukon Schools [x] BC Independent Schools is intended for: [x] Offshore Schools [x] Non-Independent First Nations Schools ------------------------------------------------------------------------------------------- Overview of Graduation Assessments The January 2024 session (January 15 - 26) includes the Grade 12 Literacy Assessment (LTE12), Évaluation de littératie de la 12e année – Français langue première (LTP12), Évaluation de littératie de la 12ᵉ année – Français langue seconde – immersion (LTF12), and Grade 10 numeracy and literacy assessments (NME10, NMF10, LTE10, and LTP10). For details, please visit Graduation Assessments: Information for Administrators<https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/assessment/graduation>. Assessment Registration Process Pre-registration is required for all graduation assessments. Schools with students planning to write in January should register them through TRAX data submissions. The Online Assessment Register is open November 20 – January 4 for review and edits. 1. Schedule your students for the graduation assessments in your school’s student information system (SIS). * For schools using MyEducation BC, please follow instructions to “Enroll a Student to Write an Assessment” in Section 3.1 of the MyEducation BC User Guide on Graduation Assessments<https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.myeducationbc.info%2Fwp-content%2Fuploads%2FGraduation-Assessments-v1.4.pdf&data=05%7C01%7Ctrax.updates%40lists.educ.gov.bc.ca%7Ce7b2584cb9d14dfac22808dbe703f792%7C6fdb52003d0d4a8ab036d3685e359adc%7C0%7C0%7C638357776442166287%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=I%2BR0RatsNGIZF7zVA3HAoHo%2FIlHibfhCZdwq97oRfLE%3D&reserved=0>. * For all other SIS, please see the Non-MyEducation BC Registration Instructions in this communication. 2. Before January 4, complete a TRAX data upload on the School Secure Web (SSW)<https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp>, reporting your students’ assessment registrations in the XAM file of the three required files (DEM, CRS and XAM). * Students can be registered for specific assessment sessions through TRAX data submissions. A valid assessment session date from the Graduation Assessment Schedule<https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/assessment/graduation#assessment-schedule> must be used (i.e., January 2024 for this session). * Registrations from the school’s TRAX data upload will appear the following day on the SSW<https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp>’s Online Graduation Assessment Register. 3. Before the end of January 4, review the Online Graduation Assessment Register for the June session on the SSW<https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp> to confirm or add student registrations as needed for the graduation assessments. The Register will be closed for viewing after January 4, but schools can still view and edit registrants in the E-assessment System (EAS). 4. On January 8, school administrators will receive an email about how to access the EAS for this session and the technical requirements needed to ensure successful administration. If you have not received this by end of day, contact Vretta at bced-support@vretta.com<mailto:bced-support@vretta.com> and copy Assessments@gov.bc.ca<mailto:Assessments@gov.bc.ca>. 5. From January 8, download the password letter required for administering the session to students, directly from EAS. Following step 4, schools will access the EAS system to review the list of registered students and add any late registrants as needed. For instructions, refer to the administration guides available under “Technical Guides<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbced.vretta.com%2F%23%2Fen%2Fbced-landing%2Fgrad%2Ftech-guides&data=05%7C01%7Ctrax.updates%40lists.educ.gov.bc.ca%7Ce7b2584cb9d14dfac22808dbe703f792%7C6fdb52003d0d4a8ab036d3685e359adc%7C0%7C0%7C638357776442166287%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xb%2BGKbOl2JoB3Iw0o7LzKIrR2mOz4xoZoHp%2BuQGJf%2FE%3D&reserved=0>” on the EAS website. Non-MyEducation BC Registration Process Schools and districts using another SIS will need to determine the appropriate method to include their students’ graduation assessment registrations in their TRAX XAM file. Schools must ensure their SIS is set up to allow the Grade 10 and Grade 12 graduation assessments to be entered so that students are registered via the TRAX data submission process. Consult with your SIS provider if needed. The main steps are as follows: 1. Determine which students will be participating in the graduation assessments for the session. 2. Within your SIS, assign/enter Grade 10 and Grade 12 students for the appropriate assessment: * Grade 10 Numeracy Assessment uses the code NME10 (English) or NMF10 (French) * Grade 10 Literacy Assessment uses the code LTE10 * Évaluation de littératie de la 10e année – Français langue première uses the code LTP10 * Grade 12 Literacy Assessment uses the code LTE12 * Évaluation de littératie de la 12e année – Français langue première uses the code LTP12 * Évaluation de littératie de la 12e année – Français langue seconde – immersion (LTF12), * Note: Assessment record codes include the grade level 10 (e.g., LTE10, not LTE 10) so the grade level field should be blank in the XAM file. The mark and credits fields should also be blank. 3. Check the students’ assessments are scheduled for a valid session date (or completion month and year) in your SIS, i.e., January 2024. Only register students for the session in which they will write the assessment. 4. When you run your SIS TRAX extract procedure, ensure the records are being extracted correctly. Assessment records (e.g., NME10, NMF10, LTE10, LTP10, LTE12, LTP12, LTF12) should appear in the TRAX XAM file your SIS creates. Questions? TRAX Data Submissions: trax.support@gov.bc.ca<mailto:trax.support@gov.bc.ca> Assessment administration: assessments@gov.bc.ca<mailto:assessments@gov.bc.ca> EAS technical support: bced-support@vretta.com<mailto:bced-support@vretta.com> If you have other questions, please email student.certification@gov.bc.ca<mailto:student.certification@gov.bc.ca> Offshore schools with questions, please contact offshore.administrator@gov.bc.ca<mailto:offshore.administrator@gov.bc.ca> ________________________________ Please encourage other appropriate school staff to subscribe to the TRAX Updates mailing list. The TRAX Updates mailing list is the primary means of Ministry to school communication relating to data collection, graduation assessment administration and student transcripts. Subscribe to TRAX Updates<mailto:trax.updates-subscribe@lists.educ.gov.bc.ca?Subject=I%20wish%20to%20subscribe%20to%20TRAX%20Updates&Body=I%20am%20sending%20this%20e-mail%20as%20I%20wish%20to%20subscribe%20to%20TRAX%20Updates.%20Please%20accept%20my%20request%20and%20send%20me%20the%20confirmation%20e-mail%20to%20which%20I%20will%20reply.%20Thank%20you.> | Stop Receiving TRAX Updates<mailto:trax.updates-unsubscribe@lists.educ.gov.bc.ca?Subject=I%20wish%20to%20unsubscribe%20from%20TRAX%20Updates&Body=I%20am%20sending%20this%20e-mail%20as%20I%20no%20longer%20wish%20to%20receive%20messages%20from%20the%20TRAX%20Updates%20Mailing%20List.%20Please%20accept%20my%20request%20and%20send%20me%20the%20confirmation%20e-mail%20to%20which%20I%20will%20reply.%20Thank%20you.> | Visit TRAX Updates List Page<https://lists.educ.gov.bc.ca/empathy/list/trax.updates.lists.educ.gov.bc.ca>