This TRAX Update [x] BC Public & Yukon Schools [x] BC Independent Schools is intended for: [x] Offshore Schools [x] Non-Independent First Nations Schools ------------------------------------------------------------------------------------------- REMINDER: First TRAX data submission for the 2023/24 school year by November 10 The ministry processes TRAX files between mid-October and mid-July each school year. Target submission dates are in the printable Chart of Important Dates<https://www2.gov.bc.ca/assets/gov/education/administration/kindergarten-to-grade-12/exams/chart-of-important-dates-2023-24.pdf>. Schools are also encouraged to submit data monthly to keep student transcripts up to date since most B.C. post-secondary institutions, Alberta colleges and universities, and the Ontario Universities' Application Centre can receive transcript updates electronically throughout the year, where authorized by the student. First Data Submission Overview This data submission serves to: * Collected student registrations for the November 2023 Assessment Session of Grade 10 and Grade 12 graduation assessments (now complete) * Collect the initial Grades 10, 11 & 12 course registrations for the current school year and any course completions * Initialize Transcript Verification Reports (TVRs) for students in their final year of school * Support administration of the January 2024 Assessment session of Grade 10 and Grade 12 graduation assessments by getting these students into the TRAX system * Collect student transcript data for post-secondary institutions Important: Schools must ensure that the Graduation Program code (Grad Reqt Year code) is set to "2023" for all current Grade 10, Grade 11, and Grade 12 students, or to "1950" for students on the Adult Graduation Program with Grade AD (Adult diploma) or AN (Adult non-graduating). How to Upload TRAX Data and Confirm Receipt * TRAX data submission instructions are on the Electronic Transfer Procedures<https://www2.gov.bc.ca/gov/content/education-training/k-12/administration/program-management/assessment/graduation/trax-updates/electronic-transfer> webpage * Confirm your files were processed by checking the TRAX Data Transfer Error report, usually posted within 3 hours * If files are submitted by 4 pm, the following student and school summary reports on the School Secure Web (SSW)<https://www.bced.gov.bc.ca/exams/tsw/principals/index.jsp> should update to reflect any changes overnight * Transcript Verification Reports (TVR) * Student Transcripts Previews (formerly known as UTGs) * Projected Non-Graduates - Summary Report * Graduation Summary Reports (new) * Submit data as often as necessary to keep student transcripts up to date * View more information regarding TRAX Data Exchange in Chapter 8 of the B.C. Graduation Program Handbook of Procedures<https://www2.gov.bc.ca/assets/gov/education/administration/kindergarten-to-grade-12/graduation/handbook_of_procedures.pdf> (Grades 10 to 12) Questions? If you have questions regarding data submissions, contact TRAX.Support@gov.bc.ca<mailto:trax.support@gov.bc.ca> For other questions, please contact Student.Certification@gov.bc.ca<mailto:student.certification@gov.bc.ca> Offshore schools with questions, please contact Offshore.Administrator@gov.bc.ca<mailto:offshore.administrator@gov.bc.ca> Please encourage other appropriate school staff to subscribe to the TRAX Updates mailing list. The TRAX Updates mailing list is the primary means of Ministry to school communication relating to data collection, graduation assessment administration and student transcripts. Subscribe to TRAX Updates<mailto:trax.updates-subscribe@lists.educ.gov.bc.ca?Subject=I%20wish%20to%20subscribe%20to%20TRAX%20Updates&Body=I%20am%20sending%20this%20e-mail%20as%20I%20wish%20to%20subscribe%20to%20TRAX%20Updates.%20Please%20accept%20my%20request%20and%20send%20me%20the%20confirmation%20e-mail%20to%20which%20I%20will%20reply.%20Thank%20you.> | Stop Receiving TRAX Updates<mailto:trax.updates-unsubscribe@lists.educ.gov.bc.ca?Subject=I%20wish%20to%20unsubscribe%20from%20TRAX%20Updates&Body=I%20am%20sending%20this%20e-mail%20as%20I%20no%20longer%20wish%20to%20receive%20messages%20from%20the%20TRAX%20Updates%20Mailing%20List.%20Please%20accept%20my%20request%20and%20send%20me%20the%20confirmation%20e-mail%20to%20which%20I%20will%20reply.%20Thank%20you.> | Visit TRAX Updates List Page<https://lists.educ.gov.bc.ca/empathy/list/trax.updates.lists.educ.gov.bc.ca> ________________________________